Apply for Job: Administrative Assistant
We are seeking an energetic Administrative Assistant to support the Project Managers and engineering staff
in our Boston office. Primary responsibilities will include:
Project/Business Development Administrative Tasks:
o Word processing and file maintenance for proposals, correspondence, and reports
o Logistics for organizing and scheduling meetings with multiple people
o Assisting with travel arrangements for individuals and project teams
o Processing applications or renewals for subscriptions or memberships
o Processing program/seminar registrations
o Maintaining files and documentation control for both network and file folders
o Fulfilling reprographic tasks including copying, scanning, printing, binding, faxing
o Coordinating courier and express shipments with the mailroom
o Excel spreadsheet creation and edits for reports
o Miscellaneous administrative tasks as required
Must possess strong interpersonal skills, work well in a team environment, and be capable of working
independently with self-initiative and motivation. Must have excellent organizational, written, and
verbal communication skills with a proactive approach to follow up, be very detail-oriented, flexible, and
able to prioritize and handle multiple, deadline-driven tasks efficiently.
Must have MS Office 2013 or higher experience and be proficient in Excel and Word. Experience with
Adobe Acrobat, Bluebeam Revu, Deltek Vision, and NewForma a plus.
The ideal candidate must have an Associate’s degree or higher, and experience with support services in
the A/E/C industry would be a plus.