We are seeking an Administrative Assistant based in the Boston office with A/E/C experience to provide support services to various levels of engineering staff. Primary responsibilities will include:
Project/Business Development Administrative Tasks:
o Technical word processing for engineering specifications, BOD’s, and reports
o Word processing and file maintenance for proposals and project correspondence
o Logistical responsibility for organizing and scheduling meetings with multiple people
o Processing subscription renewals for media or organization memberships
o Arranging program/seminar registrations
o Maintaining files/documentation control for both network and cabinet folders
o Fulfilling reprographic tasks including copying, scanning, printing, binding, faxing
o Handling miscellaneous administrative tasks as required
Must possess strong interpersonal skills, work well in a team environment, and be capable of working independently with self-initiative and motivation. Must have excellent organizational, written, and verbal communication skills with a proactive approach to follow up, be very detail-oriented, flexible, and able to prioritize and handle multiple, deadline-driven tasks efficiently.
Must have Advanced MS Office Word 2010 or higher skills using Styles and Codes. Proficiency with Adobe Acrobat, Deltek Vision, MasterWorks, and NewForma is desired.
The ideal candidate must have an Associate’s degree or higher with a minimum of 2-3 years prior experience in administrative support services in the A/E/C industry.