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Administrative Assistant

Boston, MA

 

We are seeking an Administrative Assistant based in the Boston office with A/E/C experience to provide support services to various levels of engineering staff. Primary responsibilities will include:

 Project/Business Development Administrative Tasks:

o Technical word processing for engineering specifications, BOD’s, and reports

o Word processing and file maintenance for proposals and project correspondence

o Logistical responsibility for organizing and scheduling meetings with multiple people

o Processing subscription renewals for media or organization memberships

o Arranging program/seminar registrations

o Maintaining files/documentation control for both network and cabinet folders

o Fulfilling reprographic tasks including copying, scanning, printing, binding, faxing

o Handling miscellaneous administrative tasks as required

 Must possess strong interpersonal skills, work well in a team environment, and be capable of working independently with self-initiative and motivation. Must have excellent organizational, written, and verbal communication skills with a proactive approach to follow up, be very detail-oriented, flexible, and able to prioritize and handle multiple, deadline-driven tasks efficiently.

 Must have Advanced MS Office Word 2010 or higher skills using Styles and Codes. Proficiency with Adobe Acrobat, Deltek Vision, MasterWorks, and NewForma is desired.

 The ideal candidate must have an Associate’s degree or higher with a minimum of 2-3 years prior experience in administrative support services in the A/E/C industry.