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Administrative Assistant

Boston, MA

We are seeking an energetic Administrative Assistant to support the Project Managers and engineering staff
in our Boston office. Primary responsibilities will include:
Project/Business Development Administrative Tasks:
Word processing and file maintenance for proposals, correspondence, and reports
Logistics for organizing and scheduling meetings with multiple people
Assisting with travel arrangements for individuals and project teams
Processing applications or renewals for subscriptions or memberships
Processing program/seminar registrations
Maintaining files and documentation control for both network and file folders
Fulfilling reprographic tasks including copying, scanning, printing, binding, faxing
Coordinating courier and express shipments with the mailroom
Excel spreadsheet creation and edits for reports
Miscellaneous administrative tasks as required
Must possess strong interpersonal skills, work well in a team environment, and be capable of working
independently with self-initiative and motivation. Must have excellent organizational, written, and
verbal communication skills with a proactive approach to follow up, be very detail-oriented, flexible, and
able to prioritize and handle multiple, deadline-driven tasks efficiently.
Must have MS Office 2013 or higher experience and be proficient in Excel and Word. Experience with
Adobe Acrobat, Bluebeam Revu, Deltek Vision, and NewForma a plus.
The ideal candidate must have an Associate’s degree or higher, and experience with support services in
the A/E/C industry would be a plus.